Automate Event Waivers and Registrations

The problem

Event organizers need participants to sign liability waivers, media consent forms, and code of conduct agreements. Collecting paper signatures at the door creates queues and gets lost.

The solution

Send signing links before the event. Participants sign on their phone before they arrive. No paper, no queues, and you have a digital record of every signed waiver.

What you need to know

Event waiver and registration automation eliminates the paper bottleneck that plagues event management. Whether it's a marathon, music festival, corporate conference, or fitness class, participants need to sign liability waivers, media consent forms, and code of conduct agreements before participating.

The paper problem at events: Collecting paper signatures at the door creates three problems: queues (slowing entry), lost forms (creating liability gaps), and storage (thousands of paper forms per event). Digital signing eliminates all three.

Pre-event signing: The most effective approach is sending signing links before the event. Include the signing link in the registration confirmation email. Most participants sign within 24 hours of receiving it. By event day, 80-90% of waivers are already signed.

On-site backup: For participants who haven't signed pre-event, provide a QR code at registration that links directly to the signing page. Participants scan, sign on their phone, and enter — no paper, no clipboards, no queues.

Batch sending: Upload your participant list and send personalised waivers to everyone simultaneously. Each participant receives a waiver with their name and details pre-populated. They only need to review and sign.

Liability protection: The primary purpose of event waivers is liability protection. A digitally signed waiver with a SHA-256 certificate provides stronger evidence than a paper signature: exact timestamps, IP addresses, and tamper-proof integrity verification. If a participant later claims they never signed, the digital record is conclusive.

Recurring events: For regular events (weekly fitness classes, monthly meetups, annual conferences), signed waivers can be stored and validated programmatically. Check if a returning participant's waiver is still valid before requiring a new signature.

Example document template

# Event Waiver

**Event:** {{eventName}}
**Date:** {{eventDate}}
**Participant:** {{participantName}}

## Assumption of Risk
I acknowledge that participation involves inherent risks.

## Release of Liability
I release {{orgName}} from any claims arising from my participation.

## Media Consent
{{mediaConsentTerms}}

Replace the {{variables}} with your application data and send via API.

Send it with one API call

curl -X POST https://signb.ee/api/send \
  -H "Authorization: Bearer YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "content": "YOUR_RENDERED_MARKDOWN",
    "senderName": "Your Name",
    "senderEmail": "you@company.com",
    "recipientName": "Recipient Name",
    "recipientEmail": "recipient@email.com"
  }'

Why this approach works

• No paper forms at the door
• Participants sign before arriving
• Digital record for liability protection
• Works on any phone — no app download
• Batch send to all registrants

Related reading

FAQs