Automate Vendor Onboarding Contracts

The problem

Procurement teams manage vendor agreements for every new supplier — MSAs, NDAs, insurance certificates, and compliance documents. Each vendor has different terms. Manual processing creates bottlenecks.

The solution

Generate vendor agreements from your procurement system data and send for signing via API. Vendors sign remotely, and your procurement team receives the certified copy automatically.

What you need to know

Vendor onboarding involves some of the most complex document workflows in business. Each new vendor relationship requires multiple documents — master service agreements, NDAs, insurance certificates, tax forms, compliance questionnaires, and banking details — all before a single purchase order is issued.

The procurement document burden: Large organisations onboard dozens of new vendors per quarter. Each requires 3-7 documents signed. Manual processing averages 2-3 weeks per vendor. For procurement teams managing hundreds of vendors, the administrative burden is enormous.

Standardisation vs customisation: Vendor agreements need standardised legal terms (liability caps, indemnification, IP ownership, data protection) but customised commercial terms (rates, payment schedules, service levels). API-driven generation maintains the standard legal framework while dynamically inserting the commercial terms negotiated with each vendor.

Compliance documentation: Regulated industries require vendors to sign specific compliance documents — anti-bribery declarations, modern slavery statements, GDPR data processing agreements, HIPAA business associate agreements. Automating these ensures no vendor slips through without the required compliance paperwork.

Batch onboarding: When onboarding multiple vendors simultaneously (common during procurement cycles or company expansions), batch processing sends all required documents to all vendors in a single operation. Each vendor receives their personalised document set and signs independently.

Renewal management: Vendor agreements typically expire annually. Automated renewal processing generates updated agreements with revised commercial terms and sends them for signing before the current agreement expires, preventing gaps in coverage.

Example document template

# Vendor Agreement

**Company:** {{companyName}}
**Vendor:** {{vendorName}}

## Services
{{serviceDescription}}

## Terms
- Payment: Net {{paymentTerms}}
- Insurance required: {{insuranceRequirements}}
- Compliance: {{complianceTerms}}

Replace the {{variables}} with your application data and send via API.

Send it with one API call

curl -X POST https://signb.ee/api/send \
  -H "Authorization: Bearer YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "content": "YOUR_RENDERED_MARKDOWN",
    "senderName": "Your Name",
    "senderEmail": "you@company.com",
    "recipientName": "Recipient Name",
    "recipientEmail": "recipient@email.com"
  }'

Why this approach works

• Onboard vendors in hours, not weeks
• Standardised terms across all suppliers
• Audit trail for procurement compliance
• Works with any ERP or procurement system
• Batch processing for multiple vendors

Related reading

FAQs