Education Template
Free Exchange Student Agreement Template
An exchange student agreement covers the terms and expectations for international study exchanges.
Template
Copy this markdown, replace the {{variables}}, and send via API.
# Exchange Student Agreement
**Student:** {{studentName}}
**Home Institution:** {{homeInstitution}}
**Host Institution:** {{hostInstitution}}
**Date:** {{date}}
## Exchange Period
{{startDate}} to {{endDate}}
## Academic Requirements
{{academicRequirements}}
## Housing
{{housingArrangements}}
## Insurance
{{insuranceRequirements}}
## Conduct
{{conductExpectations}}
## Credit Transfer
{{creditTransferPolicy}}Send for e-signature
curl -X POST https://signb.ee/api/send \
-H "Authorization: Bearer YOUR_API_KEY" \
-H "Content-Type: application/json" \
-d '{
"content": "YOUR_RENDERED_MARKDOWN",
"senderName": "Your Name",
"senderEmail": "you@company.com",
"recipientName": "Recipient",
"recipientEmail": "recipient@email.com"
}'What happens next
- Signbee converts the markdown to a professional PDF
- Recipient gets an email with a signing link
- Both parties sign with an animated handwriting signature
- Both receive the signed PDF with a SHA-256 certificate
All signatures are legally binding under the ESIGN Act, eIDAS, and ECA.
More details
An exchange student agreement governs the terms for studying at a foreign institution as part of an exchange programme. It involves three parties: the student, the home institution, and the host institution. The agreement must address academic credit transfer, housing, insurance, visa requirements, and behavioural expectations.
Why exchange agreements are complex: Study abroad involves multiple legal jurisdictions, different academic systems, housing in a foreign country, mandatory health insurance, visa compliance, and the expectation that academic credits will transfer back to the home institution. Without clear terms, any of these can go wrong.
Key clauses: 1. Academic programme — Courses the student will take at the host institution. Pre-approved course list to ensure credit transfer. Minimum and maximum credit loads. Language of instruction and minimum language proficiency requirements. 2. Credit transfer — How host institution grades convert to home institution grades. Which courses count towards the student's degree. What happens if the student fails a course abroad. Pre-departure approval process to prevent credit transfer disputes. 3. Duration — Exact exchange dates, including arrival and departure. Whether early departure or extension is permitted and under what conditions. 4. Housing — University accommodation, host family, or private arrangement. Who arranges housing and who pays. Standards and expectations for accommodation quality. 5. Insurance — Mandatory health insurance coverage for the host country. Travel insurance. Liability insurance. Whether the home institution's insurance extends abroad or whether separate coverage is required. 6. Visa and immigration — Student visa requirements, application process, and who assists. Compliance with visa conditions (work restrictions, reporting requirements). What happens if the visa is denied or revoked. 7. Financial — Tuition: typically paid to the home institution under reciprocal exchange agreements. Living expenses: the student's responsibility. Scholarship portability. Currency and banking arrangements. 8. Health and safety — Emergency protocols in the host country. Embassy contact information. Travel advisories and risk assessment. Mandatory orientation upon arrival. 9. Early termination — Conditions under which the exchange may be terminated early (disciplinary, academic failure, safety, personal reasons). Financial implications of early return.
Frequently asked questions
How does credit transfer work for exchange students?
Credits earned at the host institution are transferred back to the home institution using a pre-approved conversion system. Students should get course approvals before departure to ensure credits count towards their degree. Grade conversion formulas vary between institutions and countries.
Is health insurance required for study abroad?
Yes. Most host countries and institutions require health insurance that covers the full exchange period. Some countries mandate specific insurance providers or minimum coverage levels. The home institution's insurance may not extend abroad, requiring separate coverage.
Can exchange student agreements be signed electronically?
Yes. Exchange agreements are valid with electronic signatures under ESIGN (US), eIDAS (EU), and ECA (UK). E-signing is especially practical for international agreements where students, home institutions, and host institutions are in different countries.
Related resources
Send this template for signing — free, no credit card.