Legal Template
Free Media Consent Form Template
A media consent form grants permission to use recordings of an individual for specified purposes.
Template
Copy this markdown, replace the {{variables}}, and send via API.
# Media Consent Form
**Individual:** {{individualName}}
**Organisation:** {{orgName}}
**Date:** {{date}}
## Consent
I consent to {{orgName}} recording and using my image, voice, and likeness in {{mediaTypes}} for {{purposes}}.
## Usage
{{usageRights}}
## Duration
{{duration}}
## Compensation
{{compensation}}
## Withdrawal
I may withdraw consent by {{withdrawalProcess}}.Send for e-signature
curl -X POST https://signb.ee/api/send \
-H "Authorization: Bearer YOUR_API_KEY" \
-H "Content-Type: application/json" \
-d '{
"content": "YOUR_RENDERED_MARKDOWN",
"senderName": "Your Name",
"senderEmail": "you@company.com",
"recipientName": "Recipient",
"recipientEmail": "recipient@email.com"
}'What happens next
- Signbee converts the markdown to a professional PDF
- Recipient gets an email with a signing link
- Both parties sign with an animated handwriting signature
- Both receive the signed PDF with a SHA-256 certificate
All signatures are legally binding under the ESIGN Act, eIDAS, and ECA.
More details
A media consent form authorises an organisation to record and use an individual's image, voice, or likeness. It differs from a model release in scope — media consent covers employees at company events, conference attendees, webinar participants, and anyone who appears in organisational media, not just professional models.
When media consent is required: - Corporate events: Recording employee town halls, team-building events, or training sessions for internal or external use. - Conferences and seminars: Photographing or filming attendees for marketing, social media, or promotional materials. - Webinars and podcasts: Recording participants' voices and images for distribution. - Testimonials: Using customer quotes, images, or videos in marketing materials. - Social media: Posting photos or videos of identifiable people on company channels.
GDPR implications: Under GDPR, photos and videos of identifiable individuals constitute personal data. Processing requires a lawful basis — typically consent (Article 6(1)(a)). The consent must be freely given, specific, informed, and unambiguous. Critically, GDPR consent can be withdrawn at any time, which creates obligations for removing media after withdrawal.
Key clauses: 1. Specific media types — Photography, video, audio, live streaming, screenshots. List every format. 2. Usage channels — Website, social media, print, advertising, internal communications, press releases. Be exhaustive. 3. Duration — Time-limited or perpetual. GDPR-compliant forms typically allow withdrawal, which effectively limits duration regardless of the stated term. 4. Right to withdraw — Under GDPR, consent can be withdrawn at any time. State the process for withdrawal and what happens to existing media. 5. Compensation — Whether the individual receives payment. For employees, participation in company events may be considered part of employment, but explicit consent for media use is still required.
Frequently asked questions
Is a media consent form different from a model release?
Yes. A model release is specifically for professional photography and commercial image licensing. A media consent form is broader — it covers employees, event attendees, and anyone appearing in organisational media including webinars, corporate events, and social media content.
Can media consent be withdrawn under GDPR?
Yes. Under GDPR, consent can be withdrawn at any time. The organisation must make withdrawal as easy as giving consent. Upon withdrawal, the organisation should stop using the individual's media, though practical limitations may apply to already-published materials.
Can media consent forms be signed electronically?
Yes. Electronic media consent is valid under ESIGN (US), eIDAS (EU), and ECA (UK). Digital consent forms with timestamps are especially useful for events where paper forms are impractical.
Related resources
Send this template for signing — free, no credit card.