Guide
How to Sign an Offer Letter Online
Speed up hiring by sending offer letters for electronic signature instead of printing and mailing.
Steps
- 1
Generate offer letter from your HR system
- 2
Send via API with company and candidate details
- 3
Candidate receives signing link on any device
- 4
Candidate signs to accept the offer
- 5
Signed offer delivered to HR and candidate
Try it with curl
curl -X POST https://signb.ee/api/send \
-H "Content-Type: application/json" \
-d '{
"content": "# Your Document\n\nContent here...",
"senderName": "Your Name",
"senderEmail": "you@email.com",
"recipientName": "Recipient",
"recipientEmail": "recipient@email.com"
}'Legal validity
Electronic signatures are legally binding under the ESIGN Act (US), eIDAS Regulation (EU), and Electronic Communications Act (UK). Every Signbee document includes a SHA-256 tamper-proof certificate.
More details
The gap between a verbal offer and a signed offer letter is where companies lose top candidates. Every hour of delay gives the candidate time to accept a competing offer. Electronic signing eliminates this gap entirely — send the letter minutes after the call, get it signed the same day.
What to include in your offer letter: - Job title and department - Start date and reporting structure - Compensation (salary, bonus, equity if applicable) - Benefits summary (healthcare, PTO, retirement) - At-will employment statement (if applicable) - Contingencies (background check, references, drug screening) - Acceptance deadline
For HR teams processing multiple hires: use the API to trigger offer letter generation automatically when a candidate moves to 'offer' stage in your ATS. Populate the letter with candidate-specific details and send for signature — no manual document preparation needed.
International hiring: For candidates in different countries, electronic offer letters are essential. The candidate signs from wherever they are, and the SHA-256 certificate records the exact terms offered with timestamps for legal defensibility.
Frequently asked questions
How quickly can a candidate sign an offer letter online?
Within minutes. Send the offer letter immediately after the verbal offer. The candidate receives a signing link by email, reviews on their phone, and signs. Most offer letters are returned signed the same day.
Can I send offer letters in bulk for multiple hires?
Yes. Use the API to send offer letters programmatically. Populate each letter with the candidate's details from your ATS and send via a batch workflow. See our batch signing guide for implementation patterns.
Related resources
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