Automate Employee Offer Letters

The problem

HR teams generate offer letters for every new hire — each with different salary, start date, role, and benefits. The process involves template editing, manager approval, PDF generation, email, and signature tracking. It's slow and error-prone.

The solution

Generate offer letters from your HRIS data and send for signing via API. When a candidate accepts, the signed offer is delivered to both parties with a tamper-proof certificate.

Example document template

# Employment Offer Letter

Dear {{candidateName}},

We are pleased to offer you the position of **{{jobTitle}}**
at **{{companyName}}**.

## Compensation
- Base salary: {{salary}}/year
- Start date: {{startDate}}
- Reporting to: {{managerName}}

## Benefits
{{benefitsList}}

Please sign below to accept this offer.

Replace the {{variables}} with your application data and send via API.

Send it with one API call

curl -X POST https://signb.ee/api/send \
  -H "Authorization: Bearer YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{
    "content": "YOUR_RENDERED_MARKDOWN",
    "senderName": "Your Name",
    "senderEmail": "you@company.com",
    "recipientName": "Recipient Name",
    "recipientEmail": "recipient@email.com"
  }'

Why this approach works

• Faster time-to-hire with instant offer delivery
• Dynamic content from HRIS data — no manual editing
• Audit trail for compliance and record-keeping
• Mobile-friendly signing experience for candidates
• Integrates with any HR system via REST API

Related reading